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Kent Gliding Club Covid Procedures

GENERAL COVID 19 POLICY

  1. If you are visiting the Kent Gliding Club for any reason you must be familiar with and comply with the following policies. These have been designed with much effort to protect your safety and to enable the club to operate.
  2. The adoption of these policies does not absolve individual members from taking personal responsibility for their own safety and Bio-Security.
  3. Club members should provide their own masks and are carry their own supply of hand cleanser and wipes, rather than entirely relying on the cleansers and wipes provided by the club.
  4. Members who are vulnerable (if in doubt, please seek advice from a GP) should follow the relevant guidance. This may mean that they cannot visit the gliding club.
  5. Members who have COVID19 symptoms must not visit the club.
  6. Members who:
    1. have been diagnosed with COVID19 at any time during the past 14 days, or
    2. have had symptoms of COVID19 at any time in past 8 days, or
    3. have been in close contact with someone who has COVID19 (less than 1m for more than 15 mins or direct physical contact) in the past 14 days, or
    4. are required to be quarantined

            must stay away from the club and follow the current NHS guidance.

  1. Government Social Distancing Regulations shall be in force at all times when on the airfield. The 2 metre separation rule is a fundamental element of this policy and members should remember to adhere to it unless safety factors dictate otherwise.
  2. Where 2m is not possible and is permitted under national public health guidance (as it is in England from 4th July) people should maintain 1m distance with a nose and mouth covering (mask).
  3. Members must assume that anything they touch is potentially contaminated and wash their hands after contact (to prevent the inadvertent transmission of the virus from their hands to their mount, nose or eyes). Regular hand washing/cleansing is strongly advised.
  4. Club toilets are open and provided with soap. Hand sanitiser will be available in various places in the club buildings and at the launch point.

Registration

  1. When the club house is open, as it is hoped will increasingly be the case, ALL members and visitors must sign in. A list will be outside the parachute store / Julie’s office.
  2. The purpose of this list is to facilitate contact tracing should someone transpire to have Covid 19. Signing in protects you.
  3. Remember to disinfect your hands before and after signing in.

Prior to Flight

  1. Hand sanitiser and anti-bacterial wipes will be found in the blue box that is stored in the yellow safety trailer. The blue box should be removed and placed on the safety trailer at the start of flying operations for easy access.

Glider & Tug DI

  1. When performing the DI you are effectively getting into the aircraft. At all times in the cockpit area you must wear a mask and assume everything that you touch is infected.
  2. Once DI is complete you must disinfect every part of the cockpit that you touch, as per paragraph 18

Getting Into a Club Glider or Tug

  1. The procedure for getting into a single seat glider is:
    1. Put mask on
    2. DISINFECT YOUR HANDS
    3. Don parachute
    4. DISINFECT YOUR HANDS
    5. Open canopy
    6. Wipe down all touch points. This should include:
      1. All Controls
      2. Switches, knobs and touch points on instrument panel.
      3. The microphone (using wipe, not fluid)
      4. Harnesses and buckles
      5. Canopy controls
      6. DV panel and air vents
      7. DISINFECT YOUR HANDS
      8. Enter glider, strap in and launch in normal way.

DO NOT disinfect or wash parachute straps and catches or use wipes / disinfectant on canopy.

  1. For a two seat glider, the first pilot enters by the procedure above. Once he/she is in they must close their canopy, at which point the second pilot can safely enter using the same procedure.
  2. The same procedures should be adopted for tug aircraft.
  3. Instructors are reminded that a student progress book must be assumed to be contaminated, so wash your hands after touching it.

During Flight

  1. All pilots flying club aircraft should wear a mask in flight (provided it is safe to do so)
  2. Be aware that sunglasses might fog up. It should be possible to clear them without removing mask.
  3. Within bounds of safe operation, minimise where you put your hands.
  4. If in a two seater, ensure that both pilots can hear and be heard. Loss of comms is to be covered in eventualities, clearly the instructor/P1 should take control.

Post Flight

  1. Await Recovery in the usual way.
  2. Pilot (not ground handler) operates the release control.
  3. Masks may be removed for the stroll back to the launch but MUST be replaced prior to cockpit decontamination.
  4. IF the same crew are flying the same glider there is no need to decontaminate between launches. Masks must be worn and the cockpit entered one at a time, as per paragraph 19 above.
  5. Otherwise the cockpit must be contaminated as per paragraph 18 above

Landing Out

  1. Respect the social distance of the landowner and any other third parties whom you meet.
  2. The retrieve crew will have to used separate vehicles, unless they are content that they are part of a social bubble.
  3. The glider crew cannot rely on being given a lift back to the club by the retrieve crew. They may need a taxi or a family member to collect them.
  4. Maintaining social distancing throughout the retrieve, wearing facemasks as required, is paramount as the operation is likely to be observed by third parties.
  5. Ensure that you have a supply of handwash and wipes (both aircrew and retrieve crew) before you leave Challock (see paragraph 3 above).

Gloves

  1. Gloves do not protect against the virus. Unless they are fresh they are a contamination transfer medium. Wearing gloves in the glider is to be avoided. If you are wearing gloves on the airfield please assume these are contaminated and do not wear in the glider.
  2. You may wear fresh, disposable gloves for your flight but these must be:
    1. Put on and washed before touching the aircraft and/or parachute and
    2. Washed again before entering the cockpit
    3. Disposed of after the flight.

Hand Cleanser

  1. Alcohol based anti-viral hand wash should be used prior to using vehicle, gliders or entering the club house and office.

Club Gliders

  1. Will be decontaminated post DI, after every crew change and at the end of the day.
  2. Wipes for this purpose are in the blue box in the crash trailer.

Use of Club Vehicles

  1. Each club vehicle should have a supply of disinfectant spray, anti-viral wipes and rubbish bags.
  2. If allocated a club vehicle to use the individual member is responsible for cleaning the “touchpoints” of the vehicle prior to use AND after use including removing and replacing in the hangar or storage location.
    1. Outside and inside door handles
    2. Steering wheel
    3. Keys
    4. Gear levers
    5. Radio
    6. Window handles
    7. Any other obvious touch points e.g. tow bar handle
  3. The number of users of the club vehicle MUST be kept to a minimum. If a change of user is required the previous user MUST first wipe down “touchpoints” in the vehicle before handing it over to the next user who will then repeat the process.
  4. Windows on vehicles should be open as much as possible to maximize airflow.

Parachutes

  1. Members with their own parachutes are encouraged to use them when flying club gliders.
  2. Chemical cleaning of parachutes is prohibited and should not be carried out on club parachutes.. When using a club parachute clean your hands with gel after putting on or taking off a parachute. Leave parachutes in gliders at end of day.

Club Radios

  1. Club radios should be first cleaned by the user using a spray mist of disinfectant and wipes. The radio should remain with the allocated user (almost certainly the ground controller) until handover or the end of flying. On handover the radio should be cleaned by the previous user before handover and cleaned again by the new user. At the completion of the day the last user should clean the radio before replacing it on charge.

First Aid / Emergencies

  1. In the event someone needs urgent first aid or an emergency on the airfield, this takes priority. Bio-security measures should be restored as soon as practicable.

Face Coverings

  1. Masks covering nose and mouth should be used when working in close proximity with another member and when in a glider.

Office

  1. Members are to avoid entering the office, either speaking to Julie by phone of through the hatchway.
  2. If you enter the office it’s one person at a time and you must wear a mask.

Restaurant

  1. Although the kitchen is shut the restaurant area is available for use. Members MUST observe social distancing.  Masks are not necessary.

Briefing Room

  1. If you are in the briefing room it’s two people maximum only and masks MUST be worn.

Food and Drink

  1. The kitchen remains closed for now and there will be no food and drink at the club. Please bring sufficient food and drink for your own use. The bar will be open after flying for off sales, all items must be consumed outdoors using plastic disposable glasses.

Club Keys

  1. Clean keys with a wipe or disinfectant spray when collecting from the cupboard and again when returning.

Handling of Aircraft

  1. It is not possible to ensure that all areas of an aircraft have not been touched or breathed on by another member. You must therefore assume everything you touch is contaminated.  Wash your hands!
  2. Members should remain 2m apart when pushing or manoeuvring a club glider. If closer proximity is necessary face masks should be worn.

Launch Log Keeping

  1. The launch point log should be kept manually by a designated person Do not share pens or if unavoidable cleanse pen before transfer. Clean your hands too.

The Launch Point Cabin

  1. The logger must decontaminate the computer keyboard, mouse and registration input, as well as all touch points and flat surfaces. They should wear a mask and keep windows open.  Having decontaminated they must cleanse their hands.
  2. If and when the person logging is replaced by another they must decontaminate before they leave. The new logger then decontaminates as per paragraph 54 above.
  3. Anyone entering the cabin to (for example) collect weights or seat backs must:
    1. Wear a face mask.
    2. Avoid proximity with the logger. Do not move forward of the radio.
    3. Treat everything they touch as contaminated.
    4. Minimize the time spent in the cabin.

Winch

  1. The first operator must decontaminate the winch cabin ensuring that all touch points are included. They must also decontaminate all external touch points.
  2. While in the winch cabin they must wear a face mask unless this interferes with safe operation. Where possible and safe windows should be open.
  3. When training a new operator both instructor and trainee must wear masks. If they have to share the cabin (e.g. during a launch) then they should decontaminate as soon as possible after the launch and cleanse their hands.
  4. The cable retrieve vehicle should be driven with windows open and mask on. Drivers should decontaminate touch points prior to entry and again when their shift is over, as per paragraph 37 above.  Shift changes should be minimised.

Bio-Security Supplies

  1. The blue Bio-Security box will be located near the Launch Point Cabin.
  2. If any supplies around the club or in vehicles and gliders require replenishing further stocks are available from the cleaning cupboard. If stocks run low then please inform Martin Hardy.

Club Accommodation

  1. Club accommodation is now available on the basis of one person per room (unless they are from the same family).
  2. When entering the room for the first time the guest should decontaminate touch points. They can then make up their bed from the bedding provided.
  3. No other person should be allowed in the room. The room will NOT be cleaned for the duration of the person’s stay.
  4. At the end of the stay the person should strip the bedding and place in the plastic bag provided and leave the window open.
  5. The room will then not be available for 3 days.
  6. Guests should be particularly careful about decontaminating door handles and their hands when using ablutions – which they should also decontaminate before and after use.
  7. Note that catering is not available and the kitchens remain shut. Guests are welcome to bring their own kettles and mugs etc. for use in their room early.  This is not an invitation to convert the room into a student bedsit; should extra cleaning be required a separate charge will be raised.